TENDER NOTICE
MILITARY LANDS & CANTONMENTS DEPARTMENT
CANTONMENT BOARD CLIFTON
Dated: the 15th July’2025
Cantonment Board Clifton being procuring entity invites sealed bids on the basis of MES Schedule of Rates, 2021 (amended upto date) on percentage above/below or at par basis for schedule items and market item rate basis for non-schedule items as per “Single Stage Two Envelope Procedure” under Rule 36(b) of PPRA Rules 2004 (as amended upto date), from the contractors / firms having valid registration with Pakistan Engineering Council (PEC) in Relevant Category for the year 2025-26 and are on Active Taxpayers List of the Federal Board of Revenue for the following Annual Maintenance & Repair Works:
| S. No. | Name of Work | Est Cost (M) | Bid Security / Earnest Money @ 2% of Estimated Cost (M) | Project Time Limit |
|---|---|---|---|---|
| 1 | PACKAGE-1 BUILDING | 150.00 | 3.00 | As per work order |
| 2 | PACKAGE-2 BUILDING | 150.00 | 3.00 | As per work order |
| 3 | PACKAGE-1 ROAD | 350.00 | 7.00 | As per work order |
| 4 | PACKAGE-2 ROAD | 350.00 | 7.00 | As per work order |
| 5 | PACKAGE-3 ROAD | 350.00 | 7.00 | As per work order |
| 6 | PACKAGE-1 SEWERAGE | 200.00 | 4.00 | As per work order |
| 7 | PACKAGE-2 SEWERAGE | 200.00 | 4.00 | As per work order |
| 8 | PACKAGE-3 SEWERAGE | 200.00 | 4.00 | As per work order |
| 9 | PACKAGE-1 WATER SUPPLY | 150.00 | 3.00 | As per work order |
| 10 | PACKAGE-2 WATER SUPPLY | 150.00 | 3.00 | As per work order |
| 11 | PACKAGE-1 Misc. Public Improvement Works (Civil) | 316.00 | 6.32 | As per work order |
| 12 | PACKAGE-2 Misc. Public Improvement Works (Civil) | 316.00 | 6.32 | As per work order |
| 13 | PACKAGE-3 Misc. Public Improvement Works (Civil) | 316.00 | 6.32 | As per work order |
| 14 | Misc. Public Improvement Works (Electrical) | 150.00 | 3.00 | As per work order |
TERMS & CONDITIONS:
- Tender / Bidding documents containing Invitation to the bid/Tender Notice, Instructions to bidders, Form of Bid, Conditions of Contract Agreement, Specifications, Bill of Quantities and Bid evaluation criteria etc. can be obtained on any working day during office hours from the office of Cantonment Board Clifton at CC-38, Street 10, Kh-e-Rahat, Phase-VI, DHA Karachi on or before closing date/time of tender bid. Price of the bidding documents is Rs.2,000/- (non-refundable). Tender / bidding documents can also be downloaded from CBC website www.cbc.gov.pk.
- 2% (two percent) earnest money / bid security of estimated cost must be accompanied in the shape of Call deposit in the name Cantonment Board Clifton, from Scheduled banks in accordance with the Rule 25 of PPRA Rules, 2004 (As amended upto date). An Affidavit to the Affection stating that he has not been blacklisted / earnest money has been placed in financial proposals / bids must be attached in the technical proposals.
- The incomplete or invalidated form bank can result in non clearance and legal consequences.
- The Submission of Bids by the contractors implies that they have fully conversant with the scope of work and terms and conditions laid down in the tender / bidding documents.
- The contractors / firms are required to submit their bids for works in separate sealed envelopes i.e. one envelope containing “Technical Proposal” of the contractors / firms, clearly marked as “Technical Bid” accompanied with respective bidding document file, while the second envelope containing financial proposal / earnest money be clearly marked as “Financial Proposal”. Both Technical and Financial proposals / bids shall be placed in Single sealed envelope and dropped at the Bid Office of Cantonment Board Clifton at CC-38, Street 10, Kh-e-Rahat, Phase-VI, DHA, Karachi which shall reach the CBC office on 11th August 2025 by 1230 hours. In case of closing day is a non-working day, the same will be considered as next working day.
- Technical proposals must be numbered & a table of contents attached at beginning of the proposal showing the table of contents of the proposal according to the numbered pages.
- The contractor / firm has to provide a list of works completed & in hand duly supported by attested related experience letters.
- “The Technical Proposals / Bids” of the firms/contractors will be evaluated in accordance with laid down evaluation criteria based on the following documents to be provided in the bidding documents for submission of Technical Proposal / Bids:
a. Detail of projects of similar nature related to the above-mentioned work undertaken by the firm in the last 05 years (in hand / completed) duly supported by documentary evidence such as work orders/ completion reports in original.
b. Financial Status, Bank balance & Credit worthiness of contractors / companies.
c. The Income Tax Certificate from the concerned department showing Tax payment regarding works / projects executed during last 10 years.
d. Details of technical staff / engineers of the firm along with copy, supported by attested related experience letters.
e. An affidavit that firm is neither blacklisted nor in dispute / litigation / arbitration with any Govt. / semi-Govt. Department on the date of tender / incomplete projects.
f. An affidavit is required to be provided with the technical bid regarding attachment of the bid security in the shape of Bank Guarantee or call deposit with the financial bid.
g. The firms / contractors having their own machinery / plant relating to the project.
h. Only those will be eligible to apply for the tender who have renewed their enlistment with PEC for the year 2025.
i. Incomplete Tender forms will be considered as Non responsive i.e. name of Firm, Quoted rates in words and in figures, signatures of the contractor & stamp of the firm. - Only upto one decimal digits (0.00) will be considered for evaluation of the quoted Rate. If any document submitted along with bid documents found false / bogus, the registration of the contractor / firm shall stand cancelled / blacklisted in the light of enabling provisions of PPRA Rules 2004. Conditional / Incomplete bids shall not be acceptable.
- The Financial Bids / Proposals of only technically responsive qualified bidders will be opened after evaluation of Technical Bids in the presence of bidders / their representatives (who may like to attend) in the office of the Cantonment Board Clifton on the date & time to be notified later on whereas the Financial Bids of technically non responsive bidders shall be returned unopened to the respective contractors.
- In case the lowest quoted rates for M&R works are found abnormally lesser than ruling percentage of MES pre-determined for the current financial year, the Board may ask the lowest bidder to submit performance guarantee upto 10% of the contract value as envisaged in PPRA Rules. The performance guarantee shall be in the form of CDR / bank guarantee in name of Cantonment Executive Officer, CBC issued by any scheduled bank of Pakistan. The performance guarantee shall be submitted within 15 days of issuance of LOA. If the contractor fails to provide the same within stipulated time, the earnest money of the contractor shall be forfeited.
- All the items must be entered in the BOQ and required at site, shall be offered at MES Schedule of rates 2021/prevaling market rates with the approval of the procuring agency / Competent Authority.
- All the government taxes (Federal, Provincial & any other) will be deducted as per prevailing government policy.
- Incomplete/ missing / overwritten / hyphen / delayed / shady bids shall be declared non-responsive.
- In accordance with the recommendation of enabling provisions of PPRA Rules, 2004 will be declared non responsive by the procuring entity. The Cantonment Board Clifton being procuring entity reserves the right to accept or reject any tender / bid on technical / administrative grounds under Rule 33 of the PPRA Rules, 2004 (As amended).
- Successful bidder shall be bound to execute an agreement with the procuring entity and all terms and conditions including tender notice shall be binding on both parties.
- Other terms & conditions not covered above can be seen in the Office of the Cantonment Board Clifton at any working day during office hours.
- As per PPRA Rule 33, the procuring agency may reject all bids or proposals at any time prior to the acceptance of a bid or proposal. The procuring agency shall upon request communicate to any supplier or contractor who submitted a bid or proposal, the grounds for its rejection of all bids or proposals, but is not required to justify those grounds.
CANTT: EXECUTIVE OFFICER
CANTT BOARD CLIFTON
